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Reuse Answer Choices with Collections in Opus Form Builder

What is a Collection? A Collection is a saved list of answer choices (e.g., “Yes / No / Maybe” or “1–10 scale”) that you can quickly apply to any Dropdown, Single Choice, or Multiple Choice field. Instead of re-typing or rebuilding options for every form, you store them once and reuse them everywhere—keeping data consistent and saving time.

screenshot of Edit Collections

Scenario Collection Benefit
Adding extra options to an existing dropdown Edit the Collection—no need to delete the field or recreate answers
Standard rating scales across many forms Maintain one master “1–10 Rating” Collection for perfect consistency
Company-wide yes/no questions Update the two-option Collection once; every linked field updates automatically

 

Prepare & Use a Collection

  1. Create or Edit the Collection first
    • Go to Settings › Collections.
    • Click New Collection or select an existing one to edit.
    • Enter or update the list of answer choices (one per line).
    • Click Save.

  2. Apply the Collection in Form Builder
    • Open Form Builder and add or select a Dropdown, Single Choice, or Multiple Choice component.
    • The drop-down below the collections pulls up the existing collections you have on the settings page.

Need to add another option later?
Return to Settings › Collections, edit the list, and click Save. All linked fields update automatically—no need to touch each form.

Edit or Remove a Collection

Action How‑to
Add / rename options Settings › Collections › Select Collection › Edit
Detach a field from a Collection On the form builder, either select "Custom" or choose another option from the "Collections" dropdown
Delete a Collection You are free to delete a collection, but please note that all the forms that are reliant on the collection should be updated as well.

Best Practices

  • One Collection per list—avoid mixing unrelated options.

  • Use descriptive names like “Employee Status” or “Office Locations.”

  • Review before editing—changes instantly affect every linked form.

Suggested FAQs

  1. How do I add more answers to a dropdown without rebuilding it?

  2. Can one list of options feed multiple forms in Opus?

  3. What happens to existing responses if I edit a Collection?

  4. Are Collections limited to dropdowns?

  5. How do I detach a field from its Collection?